Board of Trustees Policy BT0018 provides guidelines on the payment of housing allowances for senior level administrators. This supplement provides additional requirements for the Knoxville and UTSI campuses.

To protect the health and safety of the University of Tennessee, Knoxville, campus students, employees and visitors; to maintain a professional and clean environment in which to study, work, conduct research and visit; to protect the integrity of research activities; and to promote the welfare and safety of animals.

To provide guidelines on departmental purchases of “Apps” for Apple devices.

This procedure establishes guidelines for university reserve funds, including size, oversight, and
reporting requirements.

This procedure establishes guidelines for faculty research incentive plans.

This protocol provides guidance on adjustments to normal payroll and human resources procedures to address the unique circumstances and requirements of an emergency in regards to employee compensation. The goal is to provide flexible guidance to execute adjusted compensation protocols that protects the financial solvency of the university by ensuring the capability to compensate employees designated as necessary for response and recovery and easing the financial impact of employees not designated to work during the closure. This procedure is subject to change depending on the unique circumstances of an even and upon approval by the Chancellor, his/her designee, or the Policy Group. Any reference to compensation throughout this document is subject to the University’s ability to fund the benefit.

These FAQ’s are intended to be a guide to employees on the UTK campus. Staff working in departments with an approved emergency closing plan, should consult with their supervisors. The plan for individual departments must be approved by the appropriate Vice Chancellor and the Vice Chancellor for Finance and Administration.

To provide policies and procedures for the Knoxville campus for on-call pay for non-exempt employees.

The objective of Fiscal Policy FI0705 is to provide policies and procedures on the allowance of travel expenditures. The policy provides guidance on lodging and allowable expenditures related to lodging.

To provide policies and guidelines regarding mobile food vendors on property owned and maintained by the University of Tennessee, Knoxville. This policy was developed to address mobile food vendor solicitation requests and proper administrative oversight. The policy applies to all employees, students, and visitors to the University of Tennessee, Knoxville and Institute of Agriculture campuses.

his document is intended as a guide to the reservation policy for the use of outdoor spaces on the University of Tennessee, Knoxville campus. All usage and reservation of outdoor space must comply with the rule “Use of University Property, TUAPA 1720-01-02.” Usage of University property is subject to all University rules, policies, and procedures, including this University Space Policy, and is subject to any relevant federal, state, and local laws.

To provide guidance to the Knoxville campus on where to take unclaimed property, including “lost and found” items.

The objective of Fiscal Policy FI0205 is to provide guidance on administering grants and contracts. The purpose of this supplemental policy is to strengthen the timeliness of the closeout process included in FI0205 to reduce risk to the University.

The objective of this procedure is to provide guidance in the posting of capital expenditures on sponsored projects. The purpose of this procedure is to establish a best practice for ensuring compliance with the rule by the Management and Budget Office regarding Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) for prior approval of equipment purchases.

The purpose of Fiscal Policy 313 is to provide policies and procedures on the purchase, distribution, tracking and accounting for Gift Cards and Gift Certificates. In addition to the policies outlined in Fiscal Policy 313, the Knoxville campus provides further guidance to the requests for the purchase of gift cards, gift certificates and distribution of cash.

To provide policies and procedures for the Knoxville campus and UTSI for the informal bidding process as a supplement to fiscal policy.

The purpose of Fiscal Policy FI0405 is to provide guidelines on the execution of contractual agreements between the University and an entity.

This Procedure provides allowances to the university’s official travel policy for certain unique travel needs of intercollegiate athletics within The University of Tennessee Knoxville (UTK), which are not already addressed by UT-Fl0705.

The objective of Fiscal Policy FI0715-Entertainment is to provide policies and procedures on the payment and reimbursement of entertainment expenses. The policy outlines situations where it is appropriate for entertainment expenses to be paid by the university.

The purpose of Fiscal Policy FI0730 is to acknowledge the University recognizes that cellular telephones, smart phones, data plans, and the ability to remotely connect to the Internet are routinely needed by various employees to efficiently perform their University responsibilities.

The central framework of this procedure will help UTK create clear and consistent Campus Policy Documents and promote transparency, consistency, efficiency, and compliance, including compliance with UT System Policy Documents.

Eligible employees may use up to 8 paid work hours each calendar year to participate in volunteer activities.

This procedure makes clear that bullying is unacceptable on our campus. In instances where this behavior is happening, this procedure provides guidance on available resources.

All computing devices to be used on the UTK network must be registered with the Office of Information Technology in order to provide domain name resolution. The Network Registration web site, netreg.utk.edu, allows you to maintain your list of devices registered on the network.

To provide guidance to the Knoxville campus on the possession, use and purchase of alcohol on campus and the purchase of alcohol off campus.

The University of Tennessee, Knoxville “UT Knoxville” is committed to a policy of energy efficiency and energy conservation, particularly during this time of rising utility costs, tighter budgets and new Instruction on campus. This policy identifies energy conservation as a significant issue for UT Knoxville and outlines steps to manage and reduce energy consumption on campus in a manner that is consistent with the university’s mission and goals for instruction, research and public service.

State law requires all publications of the University be reviewed and numbered for recordkeeping and reporting of costs. The review and numbering process is required before the publication is printed and the Publication Authorization Number (PAN) is to be printed on the publication.

UT is committed to enhancing the quality of life of the campus community by integrating the best practices of safety and security with technology. A critical component of a comprehensive security plan is the utilization of video surveillance equipment. The use of video surveillance equipment is intended to deter crime and assist in protecting the safety and property of the UT community, including investigative leads for past incidents.

The University of Tennessee, Knoxville and its institutes (UTK) are subject to the Native American Graves Protection and Repatriation Act of 1990 (NAGPRA), which encompasses Native American human remains, funerary objects, sacred objects and objects of cultural patrimony. More information about UTK’s NAGPRA-related activities and policies and contact information for the UTK NAGPRA committee can be obtained by visiting http://tiny.utk.edu/NAGPRA

This Procedure is adopted to formalize procedures for the installation and use of electronic security equipment and applies to all buildings owned or monitored by the University except residential halls and all UT employees, students, visitors, vendors, contractors, and others who use University buildings. Electronic security equipment is installed only after a determination that it is needed in accordance with this procedure.

The purpose of this procedure is to familiarize the campus community with the possible actions of regulatory agencies.

The purpose of this procedure is to provide guidance for the proper management records related to safety, industrial hygiene and environmental protection.

It shall be the mission of the University of Tennessee to proactively identify and correct noted safety, occupational health and environmental problems. As part of a comprehensive safety program the University will conduct routine hazard surveillance inspections. It is the responsibility of every employee to ensure their work area is free of hazardous and unsafe conditions.

The University of Tennessee (UT) recognizes the need to provide a method for employees to report potential health and safety hazards or concerns. All reported concerns will be addressed, investigated and corrective measures taken when necessary. Employees are free from retaliatory or disciplinary actions for reporting safety concern.

It shall be the policy of the University of Tennessee, Knoxville, to prevent injury to staff, faculty, students and visitor while on campus property and engaged in university-sponsored activities. One component of a comprehensive injury prevention program is incident/accident investigation. Non-injury accidents (also known as near misses) shall be reported using the incident report form, which is available from the Workers Compensation Office.

To establish a program to identify and manage situations that represent an imminent danger to life or health.

The purpose of this procedure is to provide a framework for those individuals on campus who generate or handle hazardous waste. Consult Title 40 Code of Federal Regulations or Environmental Health and Safety for additional information regarding hazardous waste.

In order to reduce hazards to employees, property and the environment in the event there is an incident involving hazardous waste materials at the University of Tennessee, Knoxville (UTK) has developed the following contingency plan.
This plan will be implemented in a fire, explosion, or release of hazardous material or waste which threatens public health or the environment occurs at UTK. The appendices to the plan name the EH&S emergency coordinators and list the emergency equipment available for response.

The purpose of this procedure is to provide a framework for those individuals on campus who are in possession of hazardous substances. A list of regulatory agencies that require a chemical inventory is listed later.

The purpose of this document is to provide guidance for recycling and waste reduction.

The purpose of this document is to provide guidance for electronic waste disposal in accordance with the National Recycling Coalition’s Electronics Recycling Initiative and Environmental Protection Agency (EPA) regulations (40 CFR 261).

The purpose of this guideline is to ensure that various absorbent materials are properly managed and disposed on campus.

The purpose of this plan is to provide guidance for the proper management of asbestos-containing materials (ACM) on campus.

The purpose of this document is to provide guidance for the proper management of lead on campus.

This guide demonstrates the risks of mercury to people and the environment and provides guidance for responsible use and disposal.

The purpose of this document is to provide guidance for the proper management of pesticides on campus.

The purpose of this procedure is to provide guidance for environmental inspections and audits.

The University of Tennessee provides and maintains portable fire extinguishers in all facilities for use in the event of a fire. The extinguishers, as well as their installation and maintenance, must meet requirements found in National Fire Protection Association standard number 10.

The purpose of this document is to provide guidance for fire drills.

To establish a program and procedures for controlling fire hazards resulting from work activities that have the potential to produce flames, sparks, or significant heat.

This procedure outlines the guidelines for posting a fire watch.

It shall be the policy of the University of Tennessee that special precautions shall be taken in areas where flammable or combustible liquids are used, stored, or dispensed to reduce fire and explosion hazards.

The purpose of this documents is to provide guidance on the use of decorations in university buildings.

All work performed in University of Tennessee offices and administrative areas will be conducted using safe work practices. Office and administrative areas will be maintained free of recognized hazards.

The purpose of this procedure is to provide guidance for proper management of AEDs on campus.

To establish guidelines for the safe use of alternative vehicles while operating on university streets or property.

The purposes of these guidelines are to ensure that portable space heaters do not create a hazard to facility, employees, visitors or students.

This guide is intended to provide information for the proper selection and safe use of portable fans used for comfort, to provide temporary ventilation, to circulate air, or provide cooling.

This guideline has been developed to address falls and fall accidents that occur on the same walking surface, (interior and exterior) at the University of Tennessee, Knoxville.

The purpose of this program is to outline the fall protection requirements to minimize/eliminate fall related injuries. This Fall Protection Program prescribes the duty to provide fall protection; sets the criteria and practices for fall protection; and outlines required training and recordkeeping. This program is developed in accordance with the Occupational Safety and Health Administration (OSHA) regulations.

The purpose of this procedure is to ensure that the ladders are operated on the University of Tennessee Knoxville campus following OSHA, and other federal, state, and local regulations.

This policy provides guidelines to ensure the proper selection, use, and care of PPE through work area hazard assessments and appropriate employee training.

According to OSHA there are approximately 18,000 amputations, lacerations, crushing injuries, and abrasions per year. There are also 800 deaths per year that are associated with improper or no machine guarding. The majority of these types of injuries and deaths could have been prevented by having proper machine guarding in place. A good rule to remember is: Any machine part, function, or process which may cause injury must be safeguarded
The purpose of this document is to provide guidance on the need and solutions to proper machine guarding in the workplace.

This document serves as a guide to relevant regulatory requirement related to electrical workplace safety. The goal is to ensure that UTK employees understand and comply with the regulatory requirements of OSHA’s electrical standard (29 CFR 1910. Subpart S) and to protect all students, staff, faculty, and visitors on the UTK campus.

It shall be the policy of the University of Tennessee to following accepted standards and regulations to protect the health and well-being of its employees and students. The Occupational Safety and Health Administration’s (OSHA) Control of Hazardous Energy (also known as lockout/tagout) shall be implemented and followed by affected individuals.

To establish a program for safe entry into permit-required confined spaces at the UT Knoxville campus. This program establishes the controls and responsibilities for entering, working in, and exiting permit-required and non-permit required confined spaces in both general industry settings and in construction environments.

The purpose of this guide is to inform operators and supervisors of operators of their obligation to follow OSHA, NFPA, and other federal, state and local regulations pertaining to the use of powered industrial trucks and forklifts operated at the University of Tennessee, Knoxville. It also outlines training and evaluation procedures. As a guide, it is not a substitute for the regulations themselves, but a summary of important considerations.

The purpose of this document is to ensure that the hazards of chemicals used in the workplace are evaluated, and those hazards are communicated to both employers and employees. In addition, the purpose is to minimize hazardous exposure to chemicals and to provide information to emergency personnel, as required by TOSHA’s Hazard Communication Right-to-Know Standard and the Occupational Exposure to Hazardous Chemicals in the Laboratory Standard.

The purpose of this procedure is to provide a framework for those individuals on campus who ship and transport hazardous materials or dangerous goods for transport following all applicable DOT regulations.

The purpose of this written program is to provide a framework for minimizing or eliminating occupational exposure to bloodborne pathogens, in accordance with OSHA standard 29 CFR 1910.1930.

This guideline adheres to the Occupational Safety and Health Administrations (OSHA) compressed gas standards as found in 29 CFR 1910.101.

The purpose of this document is to provide guidance for the use and testing of local exhaust ventilation (LEV) systems on campus.

The purpose of this document is to provide guidance for the use and testing of chemical fume hoods on campus.

The purpose of these guidelines is to provide a safer working environment for students, staff and faculty. Air monitoring is a recognized method to evaluate and characterize air contaminants that may impact the health of the university community, as well as determine the presence of mold and other air contaminants in the workplace. It shall be the mission of the University of Tennessee to provide a work environment that is safe and reasonably comfortable. Complaints involving indoor air quality shall be investigated to determine the cause and evaluate the risk (if any) to occupants.

This program is designed to prevent hearing loss for students, staff and employees while engaged in university-sponsored activities.

The purpose of this procedure is to reduce the risk of illness, injury, or death for those individuals on campus who work in hot environments and are susceptible to heat related illnesses.

The University of Tennessee is committed to providing a healthy and safe working and learning environment, and to supporting environmentally sound practices in the conduct of University activities. It is University policy to comply with all applicable regulations and requirements related to research and teaching in laboratories. All university activities are to be conducted in a manner that ensures the protection of students, faculty, staff, visitors, and the environment. To this end, the University has created a laboratory safety policy, the goal of which is to minimize the risk of injury or illness to laboratory researchers and workers. To accomplish this goal, the University will endeavor to provide the facilities, equipment, training and support necessary to maintain safe laboratories.

This protocol is intended as a guide for planning, conducting, and responding to a research laboratory safety audit.

Laboratories often contain hazardous materials, equipment, and processes that could endanger first responders. The purpose of this policy is to ensure that responsible units and laboratory owners provide emergency responders with posted signage outside of laboratories that adequately identify and communicate significant hazards.

The acquisition, use and disposal of controlled substances in the state of Tennessee are strictly regulated by the Tennessee State Board of Pharmacy and the United States Department of Justice Drug Enforcement Administration (US DEA). These regulations are intended to prevent diversion of controlled substances. The purpose of this document is to ensure that researchers planning work with controlled substances are aware of and understand their responsibility for complying with the relevant state and federal statutes and regulations governing the use of these substances.

UT System-wide Policy SA0550 (Minors in Laboratories and Shops) requires that affected campuses shall develop a written plan and appropriate supporting and administrative documents (e.g. forms) to address minors who are involved in university-sponsored activities in laboratories or shops on campus. This document represents the plan for the University of Tennessee, Knoxville departments or coordinated programs to protect the safety and health of minors on campus who are engaged in University sponsored activities in laboratories and shops.