The University of Tennessee’s policies apply to all campuses and institutes and provide university employees guidance to:

  • ensure compliance with state and federal laws and regulations
  • maintain adequate internal controls to safeguard the university’s assets
  • provide consistent management of resources transactions across the system
  • understand the university’s expectations for conducting university business and communicate these expectations to others as needed.


All system-wide policies have been migrated to PolicyTech. To access, click here:

PolicyTech →

Public URLs

It is often desirable to embed links to a specific policy within an email, other websites, or external documents.  A tutorial on how to copy a policy’s public URL has been posted.

Newest Policies / Recently Updated

Effective 5/15/2018:

FI0312 – Custody of Third-party Funds

Several edits were made to clarify that these funds do not belong to the university and to give specific examples.

Effective 5/8/2018:

FI0305 – Accounts Receivable

FI0305 – Accounts Receivable has been revised to correct several errors and to comply with some new state laws and regulations.

Effective 5/8/2018:

FI0630 – Leasing Negotiation

Effective 4/20/2018:

FI0315 – Gifts

The section on Endowments has been removed as it is now a separate policy. Other revisions were made to clarify the responsibilities of various offices. The minimum gift to create a trust was changed to $100,000.

Effective 4/10/2018:

FI0340 – Endowment

A portion of the Endowment policy was previously in the Gifts policy. The new policy contains a provision that quarterly distributions from all new endowments will be reinvested for one year. In addition, guidelines for quasi endowments have been established.


Campus Policies:

4/27/2018: UT Knoxville FI policies published in PolicyTech

2/5/2018:  UT Martin IT policies published in PolicyTech

Effective October 2017, UT policies have been migrated and redirected to PolicyTech, a new document management system.