PolicyTech Tips

Tips and Techniques for navigating PolicyTech:

  • Public URLs:  It is often desirable to embed links to a specific policy within an email, other websites, or external documents.  Public urls should look similar to this:

https://universitytennessee.policytech.com/docview/?docid=99&public=true

Viewers are not required to log in to Central Authentication Service (CAS) or to PolicyTech.  If you or your viewers are prompted to log in, please check the url.  Do not copy / share the browser url.  Also, make sure the url ends in &public=true.

  • Search Tips for PolicyTech (PolicyTech Public url = https://universitytennessee.policytech.com/?public=true&siteid=1)
  • Search Tips for WordPress (WordPress site = https://policy.tennessee.edu)
  • Browsers:  We recommend using IE11 or Chrome to view and edit in PolicyTech.
  • Printing:  Two options for printing:  1) Use the standard Adobe menu that is displayed when you hover over a policy (using a recommended browser).  The printer icon is the second from the left; 2) or CTRL+P to bring up print dialog.
  • Need to navigate long policy documents?  PolicyTech uses standard Word functionality.  For Windows users, to go to top of document (CTRL-Home); to go to end of document (CTRL-End).
  • PolicyTech User Guide (for Administrators)-Being revised

Background Information

On October 1, 2017, UT System Policies were migrated to a new document management system, PolicyTech. Permanent redirects were established for individual policies that existed at that time.

Some features of the new system:

  • Policy owners can author policies in MS Word
  • Ability to track revisions, retain previous versions and history of a policy
  • Workflow for approvals, periodic review, and expiration
  • Role based security
  • Email notifications of events
  • PDF automatically generated for public viewing
  • Robust search: by department, document owner, approver, document type, policy type, or custom search