UT Health Science Center:
COHP111 Withdrawal Policy – Academic Policy
No./Title: COHP111 Student Withdrawal Policy
Resp. Office: STUDENT AFFAIRS
Approval Body: College Council
Effective Date: May 2019
Last Review: May 2019
Next Review: May 2022
Contact: Hassan A Aziz
SA104 – Withdrawal Policy
In order to comply with university policy on the timely reporting of changes in student status for any student with reporting to the Office of the Registrar, the College of Health Professions (COHP) follows the UTHSC Withdrawal Procedure for reporting and notifications of student withdrawals.
Recommendation that a student repeat all or part of the curriculum may be made only if all of the following conditions are present:
- the presence of specific nonacademic circumstance(s) judged by the progress and promotion committee as having an adverse effect on the student’s academic performance;
- progress and promotion committee judgment that the identified specific circumstance(s) show probability of resolution within a reasonable period of time.
- the progress and promotion committee judgment that resolution of the identified circumstance(s) will subsequently result in satisfactory performance by the student.
Withdrawal from courses impact on student grade
Please reference the COHP and UTHSC Withdrawal Policy for information about that process.
Withdrawal Based on Student-Requested Change in Status
A student enrolled in any of the programs in the COHP may officially withdraw from the program at any time by submitting a written request to the chair or program director. Programs determine whether students are allowed to withdraw from individual courses in a program.
A student who withdraws may request that he/she be allowed to return to the program if the withdrawal is for a compelling, non-academic reason. In such case, the Departmental Progress and Promotions Committee will make a recommendation to the Dean of the COHP regarding the request. The Dean may approve or deny the recommendation. Refer to the UTHSC Catalog, College of Health Professions section, for details.
Attendance is required for all COHP programs. Specific information about the attendance expectations are provided at the program level.
Withdrawal due to Non-Attendance
A student who ceases to attend classes without formal approval from his/her program will be considered to have withdrawn. Colleges must notify the Registrar’s office as soon as such students are identified and initiate a ‘student status change form’ that triggers notification of all supporting offices. The grade point average for the student will be reported as zero during this period of enrollment. The date recorded for the change in status will be used to determine whether the student is eligible for repayment of a portion of their refunds in tuition and fees. It is the responsibility of the student to repay all loans in accordance with his/her loan agreements.
For online courses a student will be withdrawn if there has been no contact between student and instructor for 21 calendar days.
Weekend courses (Friday, Saturday, Sunday) a student will be withdrawn for non-attendance when they have missed one third of the course contact hours.
Students participating in clinical/fieldwork education will be withdrawn if the student is absent for 3 consecutive days without contact with the site or the program.
Time Limits for Withdrawals
Recording the withdrawal will be in accordance with the following:
- For those courses in which < 50% of the total points have been completed, the student will receive a “W.”
- For those courses in which 51 – 70% of the total points have been completed, the student will receive either “WP” or “WF” depending on his/her standing in the course at the time of withdrawal.
- For those courses in which >70% of the total points have been completed, the student (if no compelling extenuating circumstances exist) will receive zero credit for those assignments that the student fails to complete, and the zero credit will be incorporated into the final grade calculation.
- Students with compelling extenuating circumstances may appeal to the Program Progress and Promotions committee for an exception to this policy. Cases will be considered on an individual basis.
Students who receive financial aid and are considering withdrawing from UTHSC, must immediately consult the Financial Aid Office. Depending on the date of withdrawal, all or a portion of the financial aid may have to be repaid immediately.
Effective: May 2019
Approved: April 15, 2019, COHP HPFO
Approved: May 14, 2019, COHP Dean