No./Title: 130b – OFFICIAL EMPLOYEE PERSONNEL FILE CONTENT	Resp. Office: HUMAN RESOURCES	Effective Date: 03/10/2014
Category: Employment	Last Review: 08/30/2018	Next Review: 08/30/2021
Contact: Terrie Starling	🕿 901.448.5599	🖂 tstarli1@uthsc.edu
Related Policies:

This list applies to files for all HSC employees if applicable to the employee/classification.

(*) Indicates items required to be maintained by state statute or University policy

(#) Indicates items required to be maintained separately or redacted from file prior to public

disclosure.

Age verification for minors *

Annual/Sick Leave transfer documentation from other agencies *

Application, resume or curriculum vita *

Appointment/job offer/agreement/acceptance letter/ registration form (residents) *

Authorization of Disclosure Form *

Certified Administrative Professional Exam notice of successful completion *

Commendations, awards, complimentary letters *

Criminal Record Clearance #

Discharge letters/notices *

Disciplinary actions/grievance materials/complaint letters *

Employee death information/correspondence *

Exit Interview Form #

Faculty Appointment Agreement (FAA) Form * (Files located in Academic Affairs)

Faculty promotion or tenure recommendations/letters of award * (Files located in Academic Affairs)

Family and Medical Leave forms and records * #

Flex year forms *

Immigration Reform Employment Eligibility Authorization, I-9 Form * # License, certification, degree documentation/diplomas, transcripts, educational, accomplishments *

Outside Interest Form, previously Conflict of Interest Form *

Personnel Action Forms *

Position description *

Probationary Period Evaluations (for staff employees) *

Records of persons reviewing the file *

Reduction-in-force and recall notices *

Student status verification (for student employees) *