- PURPOSE
To allow informal bidding at the UT Martin campus and provide Chief Business Officer pre – approval for certain advance payments - PROCEDURE FOR INFORMAL BIDDING
Departments may conduct informal bidding for one-time purchases of goods and services up to $49,999.99 using a Request for Quote (RFQ). Informal bids must be awarded to lowest cost vendor meeting specifications and are reviewed by Business Services for compliance to other purchasing policies and procedures.
The following cannot be bid by a department and must be handled by the procurement office.
- Any agreement that will result in a contract
- An agreement that has renewals
- Construction, demolition, renovation, installation services (excludes the Physical Plant)
- Any purchase that would require a contractor’s license: see the State’s requirements
at https://www.tn.gov/commerce/regboards/contractor.html
- Products that require trademark licensing
- Security cameras
- Drones
- Vehicles
- PROCEDURE FOR PREPAYMENTS
The Chief Business Officer has approved prepayments for conferences and seminar registrations, U.S. Government Printing Office orders, postage, trade magazines subscriptions, periodical subscriptions, library subscriptions, software licenses, items from specialty establishments requiring that payment accompany the order, and advance payments to vendors which would result in documented significant savings to the university. This preapproval does not eliminate the need for appropriate contracts and purchase orders. This procedure documents the Chief Business Officer preapproval for departments as required by policy FI405.
- RESPONSIBLE OFFICIAL AND ADDITIONAL CONTACTS
|
Subject Matter |
Office Name |
Telephone Number |
Email/Web Address |
|
Policy Clarification and Interpretation |
Sp. Asst. VC Finance and Administration |
(731) 881-1428 |
Downloadable PDF
