Newest Policies

Newest Policies / Recently Updated

Effective 6/21/2019; Published 9/26/2019:

BT0002 – Code of Ethics for Appointed Trustees
Technical corrections by Secretary, as authorized by the Board on June 21, 2019, to achieve consistency with UT FOCUS Act and make other necessary updates.


Effective 6/21/2019; Published 9/27/2019:

BT0004 – Policy on Presidential Performance Reviews
Technical revisions by Secretary, as authorized by the Board on June 21, 2019, to achieve consistency with the UT FOCUS Act and to make needed technical corrections.

BT0005 – Policy on Awarding Honorary Degrees
Technical revisions by the Secretary, as authorized by the Board of Trustees on June 21, 2019, to achieve consistency with the UT FOCUS Act and to make needed technical corrections.

BT0007 – Policy on Faculty Handbook Revisions
Technical revisions by Secretary, as authorized by the Board of Trustees on June 21, 2019.


Effective 6/21/2019; Published 9/28/2019:

BT0009 – Procedural Framework for Academic Program Discontinuance
Technical revisions by Secretary, as authorized by the Board of Trustees on June 21, 2019, to achieve consistency with the UT FOCUS Act and to make needed technical corrections.

BT0012 – Policy on Settlement of Claims and Litigation
Technical revisions by Secretary, as authorized by the Board of Trustees on June 21, 2019, to achieve consistency with the UT FOCUS Act and to make needed technical corrections.

BT0013 – Discretionary Expenditure Reporting for the President and Chancellors
Technical revisions by Secretary, as authorized by the Board of Trustees on June 21, 2019, to make needed technical corrections.

BT0015 – Debt Management
Technical revisions by Secretary, as authorized by the Board of Trustees on June 21, 2019, to make needed technical corrections.


Effective 11/3/2006; Published 9/28/2019 (NEW)

BT0030 – Policy Concerning Admission Preference for Residents
Adopted by Board of Trustees on November 3, 2006 but not previously published in Policy Tech.


Effective 10/19/1984; Published 9/29/2019 (NEW)
BT0031 – Policy Concerning English Language Competency of UT Instructional Staff
Board Policy adopted in 1984 but not previously published in Policy Tech.

Effective 6/21/2019; Published 9/29/2019:
BT0019 – University Aircraft
Technical revisions by Secretary, as authorized by the Board of Trustees on June 21, 2019, to make needed technical corrections.


Published 8/28/2019:

FI0505 – Accounts Payable

  • At the request of internal audit, we clarified language around payments to employees and that someone should be rehired if we are going to pay them for services within 6 months of their termination date.
  • There are several formatting and grammatical changes at the request of General Counsel’s Office
  • We also clarified some issues related to e-invoicing.

Published 8/19/2019:

FI0705 – Travel

  1. Train travel is addressed including how classes of fares will be handled.
  2. Removing the requirement for guests to sign or certify their travel. This was discussed with the CBOs and they approved this.*
  3. Increased the private plane liability insurance requirement from 1 million to 5 million at Risk Management’s request
  4. Airfare must be purchased through World Travel or the employee will not be reimbursed their airfare until after the trip ends. This is to better control the use of unused tickets. Employees can still use their personal credit cards to purchase the tickets but they must go through World. This also assist in monitoring spend and getting discounts.*
  5. International travel will not be reimbursed without advance approval. This was suggested by UTK and designed to strengthen current controls regarding travel to countries on the export control list. Employees are completing requests after the travel instead of getting approval from the export control office before the trip.
  6. Additional clarifications related to economy airfare are provided.
  7. Changed the definition of a group from 5 to 2 or more people. In Concur a group is 2 or more and no one could recall why we have five.
  8. Flying versus Driving rule allows 1,500 miles for Martin employees due to their distance from a major airport.
  9. Prohibits the reimbursement of private sedans (car services) and stretch limousines. Makes it clear that Uber and Lyft are acceptable.
  10. Expenses will not be reimbursed more than 6 months prior to the trip.

Two points of clarification related to the policy changes:

  • Item #2: When entering travel for guests, it is no longer necessary to print, sign, scan, and attach the PDF version of the Travel Expense Report.  The PDF version of the expense report will be automatically attached to the Travel Expense Report when it is submitted (as it does for employees).  No certification will be required for guests.
  • Item #4:  If a traveler books her/his flight ahead of time through World Travel (for which they can use their personal credit card, if they wish), they can be reimbursed prior to the trip.    They can use other booking tools if they wish, but they will not be reimbursed for those tickets until after the trip.  This policy change will be effective 1/1/2020.