The University of Tennessee Fiscal Policy Statement FI0705

University Travel Regulations and Procedures As Revised Effective August, 2019

SUPPLEMENT NUMBER TWO

Authorization for travel will not be granted, and expenses will not be reimbursed unless the travel is made and reimbursement is claimed in accordance with the University travel regulations and any supplements thereto.

1. Provisions for travel contained in this Supplement Number Two will be applicable only to individuals serving as pilot, co-pilot, or crew members on the University-owned or leased aircraft used for the purpose of transporting passengers.
2. When traveling on University-owned or leased aircraft, the pilots and passengers are not required to prepare a travel request.
3. Actual lodging expenses will be reimbursed when accompanying university or State officials on official business or when it is necessary to wait overnight for passengers.
4. Meals will be allowed in excess of per diems when it is necessary to take meals at a hotel or other area when eating facilities are limited. In those cases, an explanation must be given and a receipt furnished.
5. For the purpose of determining eligibility for meal reimbursement, those individuals’ names in Item 1 will be considered as away from their official station: One hour before takeoff and one hour after landing, due to the necessity of pre-flight and post-flight arrangements.
6. All expenses submitted for reimbursement pursuant to this Supplement will be specifically identified as incurred while performing duties as enumerated in Item 1.

This Supplement Number Two, effective August, 2019, supersedes all prior Supplements.