The purpose of this policy is to provide University departments guidance for processing payroll in an accurate, timely manner with sufficient internal controls and to provide guidance to employees for reporting hours worked, leave used and other payroll related transactions. Links to applicable human resource policies are provided and these policies should also be consulted for additional guidance and information.
To provide policies and procedures to departmental personnel on the use of university procurement cards.
To provide guidance on establishing, maintaining, and reimbursing petty cash funds.
To provide guidelines on the use of internal transfers for conducting business between university departments by ensuring the timely allocation of charges or credits to the correct WBS element or cost center.
To provide guidelines for efficiently paying the university’s non-payroll obligations while ensuring compliance with IRS regulations and establishing proper internal controls to prevent fraud, waste and abuse.
To provide departments with the policies for obtaining goods and services.
This policy provides the requirements and guidelines for all credit card processing activities at the University of Tennessee, including debit card processing and e- commerce activities. The policy addresses protection against the exposure to and possible theft of account and personal cardholder information and the compliance with credit card company requirements for card information that is stored, processed, or transmitted on the university’s information technology resources. The referenced credit card company requirements are known as the Payment Card Industry Data Security Standards (PCI DSS). Compliance with the PCI DSS and this policy is mandatory for all university departments/merchants and entities processing credit, debit, or e-commerce payments directly or indirectly.
To provide guidelines and procedures on receiving and depositing money.