SIM104 – Sim Media Capture Policy

No./Title: SIM104 – Sim Media Capture

Resp. Office: SIMULATION

Approval Body: CASA

Effective Date: 01/15/2019

Category: Simulation

Last Review: 01/15/2019

Next Review: 01/15/2022

Contact: Chad Epps, Executive Director CHIPS

🕿 901.448.4530




SIM100 – Sim Confidentiality


  1. Lead Simulation Faculty/Facilitator: The Faculty/Facilitator that carries primary responsibility for the activity, serves as the main point of contact, and is responsible for recruiting other Faculty/Facilitators and content experts as needed.
  2. Participants: anyone involved in or observers of simulation activity (e.g., students, learners, educators, instructors, faculty, staff, or observers)
  3. Simulation activities: include simulated clinical scenarios, simulated task training, standardized patient scenarios, debriefings and/or discussions
  4. Simulation assessment: a simulation activity where a student/learner is being evaluated on the nature, quality, or ability of performance of health care activities


  1. All simulation activities are subject to media capture which includes video recording, audio recording and photography.
  2. Media capture may be used for quality improvement, education and/or marketing purposes but learners will not be identified beyond profession or field of study.
  3. Media capture may be used for IRB approved research with participant consent.
  4. In-situ simulations will be rigorously structured to prevent the video or image capture of any patient or patient-related information.
  5. Media captures may be released in situations deemed appropriate by the Executive Director in consultation with Lead Simulation Faculty/Facilitator.


  1. All participants in simulation activities will be presented the Sim Media Capture Consent Form (included as Appendix A). Participants need only sign consent once.
  2. Lead Simulation Faculty/Facilitator may specify that a course, or part of a course, be captured.
  3. If any simulation participant refuses to consent to the media capture, the Lead Simulation Faculty/Facilitator will determine if a) the participant will be excused from the event and media capture will continue or b) media capture will not occur where the participant is involved.
  4. If the Lead Simulation Faculty/Facilitator would like access to recorded simulation-based educational activities, this should be indicated on the Simulation Event Request Form and disclosed to the participants before the simulation begins.
  5. If the Lead Simulation Faculty/Facilitator would like to access recorded simulation-based assessment(s), this request should be indicated on the Simulation Event Request Form and disclosed to the participant before the assessment event.
  6. If an in-situ event recording inadvertently captures patient information, the file will be deleted immediately and reported to the Executive Director.


Effective: January 15, 2019, Committee on Academic and Student Affairs (CASA)

Approved: January 15, 2019, Chancellor

SIM104 – Sim Media Capture Policy
Version: 1 // Effective: 01/15/2019
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