Objective

To provide guidance on use of travel cards for business meals at the employee’s official location.

Scope

This procedure applies to use of travel cards for non-travel related expenses.

Roles

Employee use of travel cards must comply with policy. Supervisors monitor compliance as travel and expense statements are reviewed and approved.

Procedure

1. Fiscal policy FI0531 – Travel Cards, allows for the use of travel cards for business meals at the employee’s official location, in compliance with campus procedures.
2. This procedure defines the following allowable business meals with third parties:
   1. Meals with job candidates;
   2. Meals with third party collaborators
3. The travel card may not be used to pay for local events, entertainment, conferences or any other departmental activities unrelated to travel status.

Penalties/Disciplinary Action for Non-Compliance

Failure to comply could result in loss of travel card privileges and possible disciplinary action.

Responsible Official & Additional Contacts

Subject Matter	Office Name	Telephone Number	Email/Web Address
Policy Clarification and Interpretation	UTK Finance & Administration	865-974-4204	Associate Vice Chancellor, Finance & Administration | The University of Tennessee, Knoxville (utk.edu)
Policy Training	UTK Finance & Administration	865-974-4204	Associate Vice Chancellor, Finance & Administration | The University of Tennessee, Knoxville (utk.edu)

Related Policies/Guidance Documents

FI0405 – Procurement and FI0420 – Contracts, FI0531 Travel Card, FI0715 – Entertainment, Group Arranged Events, Food and Housing Purchases for UT Sponsored Conferences and Seminars