FI0325 – Vending and Solicitations on the University Campus

Effective: August 1, 2014
Revision No: 2
Topics:
General Policy Procedures
Vending Operations Contacts
Solicitations On Campus
Objective:

To provide policies and procedures on vending and solicitations on the university campus.

Policy:

General Policy[top]

  1. The university does not permit the operation of any concession such as vending machines or any other sales operation, the profits of which go to private individuals or groups, students, or faculty.

Vending Operations[top]

  1. Vending operations on the university's campuses produce a significant amount of revenue for the university. Efficiency in the administration and supervision of vending operations requires that all departments comply with the following policies and procedures.
    1. With CBO approval, vending machine equipment may be installed on university premises only under the terms of formal purchase orders between the vending company and the university. These purchase orders are awarded after bids have been taken by the campus or unit purchasing department.
    2. With the CBO approval, deans, directors, or administrative heads desiring installation of vending equipment in their areas of operation should make a written request to the appropriate purchasing department for the required equipment.
    3. Personnel from Purchasing and the Facilities Services will inspect the premises and review the service requirements of such installations with the department. If they concur that the installation is warranted, with campus approval, Purchasing will obtain the equipment under existing or new contracts.
    4. Because of utility requirements, vending equipment should be kept to a minimum and should not be requested unless justified on the basis of service to students or employees.

      The department shall consider options that would accommodate the needs of individuals with disabilities.

    5. Revenue from vending installations other than those in regular revenue-producing activities such as auxiliary enterprises are credited to the general fund of the university.
    6. Vending machine companies will be ordered to remove any equipment that has not been installed in compliance with these procedures.
    7. All University contracts for food services (cafeterias, restaurants, food courts, and catering services) or vending services shall be subject to applicable laws and regulations, including Tenn. Code Ann. § 71-4-501 et seq., and any existing cooperative agreements between the University and the Tennessee Department of Human Services, which provide certain rights to blind individuals to manage and operate automated vending machines and vending counter services in University buildings.

Solicitations on Campus[top]

  1. The university wishes to guard against deceptive promotional incentives and solicitation practices on its campuses and does not wish for its faculty, staff, or students to be unfairly lured into buying any products or services through on-campus solicitations. Accordingly, the university does not allow on-campus solicitation of any kind in non-public areas, and solicitation in public areas is subject to advance approval by the university as to time, place, and manner. Thus, within the limits of free speech protections, all solicitation of commercial and non-commercial products and services on campus is controlled to protect the best interests of faculty, staff, and students. Any solicitations made to University of Tennessee purchasing agents must also comply with FI0717, Employee Gift Acceptance Policy.

This policy (FI0325 – Vending and Solicitations on the University Campus) also applies to the marketing of credit cards. Marketing of any University of Tennessee affinity credit card must be approved in advance by the vice president for development.


PROCEDURES : [top]
Knoxville: http://web.utk.edu/~dfinance/fiscal-policy.shtml
Health Science Center: http://www.uthsc.edu/policies/w932_document_list.php?app=FSC
Institute of Agriculture: https://ag.tennessee.edu/Pages/UTIApolicies.aspx
Martin: http://www.utm.edu/departments/finadmin/procedures.php
Chattanooga: http://www.utc.edu/business-financial-affairs/fiscalpolicies.php

FOR MORE INFORMATION: [top]

Catherine Mizell  (865) 974-3245  cmizell@utk.edu

Ron Maples  (865) 974-2243  maples00@utk.edu

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